Customer Inserts

Specification for Delivery and Presentation of Printed Goods to Precision Colour Printing

The objective of the following procedure is to enable Precision Colour Printing to load and unload all items quickly and professionally, whilst incorporating HSE guidelines. Your co-operation is appreciated, and required, in enabling us to achieve this.

For Precision Colour Printing to maintain our customer’s requirements for production and delivery schedules, we must be able to keep an accurate record and inventory of all stock items. Failure to comply with the following procedure may result in long delays, re-prioritising or unloading timetable, or even refusal of a delivery.

This decision will be made by the discretion of the Despatch/Bindery Manager. Any arrangements or agreements made with other parties or departments, with the exception of the Insert Controller, may not necessarily be honoured.


Booking Procedure

All deliveries must be booked in with the Insert Controller, by telephoning 01952 585585, between the hours of 09.00 – 12.30hrs and 13.30 – 17.30hrs. A booking reference will be issued, upon receipt of the following information:

• Insert Title
• Publication to be inserted – must give issue date / number
• Quantity of items
• Number of pallets/cartons
• Full or part quantity being supplied
• Supplier’s name
• Contact telephone number

PLEASE NOTE: The delivery note must contain all of the above information along with Booking Reference given.
Failure to provide all the information could result in the delivery being refused.


Booking Procedure

Any inserts/items being delivered to Precision Colour Printing will normally be delivered to the following address, unless specified by the Insert Controller or Despatch Manager:

Precision Colour Printing
Site 2 Goods Inwards
Haldane
Halesfield 1
Telford
Shropshire
TF7 4QQ

We operate on a 24 hour basis, so deliveries can be made at any time. Insert deliveries are to be made a maximum of one week before insertion, and if possible a minimum of three days.


Palletised Items

As we operate a High Bay Racking System, all deliveries must be on high quality pallets, weighing no more than 1 tonne/1000kgs in total, and be no taller than 1.1 metre/110cms (including the pallet). Pallets should be either 1200 x 1000mm, or 1200 x 800mm, be 4-way entry and be able to be safely stored in a High Bay Racking System.

We do not operate a pallet return service. If this is required, it is to be requested at the time of booking in, not when the delivery is made.

Each pallet must be clearly labelled with the quantity and description of goods enclosed. Each pallet must be numbered accordingly – pallet 1 of 2, 2 of 2 etc. All items should be contained within the pallet area. Pallets should be securely wrapped, with ether pre-stretch or cling. If strapping is used, it should be across the length and width, and a substantial pallet top board, the same dimensions as the pallet should be used. No metal straps are to be used. There must be no overhang on the pallets.


Carton Packed

Any items that are carton packed should be packed with minimum turns of 100mm. Each carton must be clearly labelled with insert title, quantity, magazine issue to be inserted into, and numbered accordingly – box 1 of 2, 2 of 2 etc. The weight limit for each carton is 10kgs, and all cartons must be consistent in size. When stacked on pallets, there must be a tie sheet between layers.

Bulk Packed
All items should be packed with minimum turns of 100mm. All items should be uniformly stacked within the pallet area, with an interlocking tie sheet between each layer. If bundles are strapped, ensure there is no damage to the items, and turns are in minimums of 100cms.


Acceptance and Inspection
All deliveries must be accompanied by a detailed delivery note, as specified earlier in this procedure, which will be subjected to an inspection to ensure all items are clearly marked, securely wrapped, evenly loaded and not damaged. Where damage has occurred, photographic evidence will be provided, along with an estimate of further handling charges. Where damage is deemed excessive, the load will be refused.


Overs
All remaining items after insertion will be disposed of regardless of quantity unless previously agreed with your customer. If an insert is supplied for more than one issue, the items must be on separate pallets, which must be clearly labelled, as must the delivery note. A storage charge may be imposed on any long-term storage.

Precision Colour Printing reserves the right to refuse delivery if any element of this procedure is not adhered to.